Effective Date: 01/24/2024
Last Updated: 12/24/2025
Introduction
Kibrann Financial Services (“Kibrann,” “we,” “us,” or “our”) is committed to protecting the privacy, confidentiality, and security of personal and financial information entrusted to us. This Privacy Policy explains how we collect, use, store, protect, and disclose information obtained through our website, services, and communications (collectively, the “Services”).
By accessing our website or using our Services, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We may collect the following categories of information:
1.1 Personal Information
- Full name
- Business name and title
- Email address
- Phone number
- Mailing and business address
- Government-issued identification (when required for compliance)
1.2 Financial & Tax Information
- Banking and payment information
- Banking/payment details (as needed for services)
- Tax identification numbers (EIN, SSN, ITIN)
- Income, expense, and accounting records
- Financial statements and reports
- Tax filings and supporting documentation
1.3 Business & Operational Information
- Company structure and ownership details
- Industry classification
- Transaction records
- Accounting software credentials (with authorization)
1.4 Website & Technical Information
- IP address
- Browser type and device information
- Pages visited and interaction data
- Cookies and similar tracking technologies
2. How We Collect Information
Information is collected through:
- Website forms and contact submissions
- Client onboarding and engagement processes
- Direct communication (email, phone, virtual meetings)
- Secure file uploads and portals
- Third-party platforms authorized by clients
- Cookies and analytics tools
3. How We Use Your Information
We use collected information to:
- Provide bookkeeping, payroll, tax, and financial consulting services
- Prepare and submit payroll and tax filings
- Communicate regarding services, updates, and support
- Comply with federal, state, and local legal obligations
- Maintain accurate records and audit trails
- Improve website functionality and service quality
- Prevent fraud, unauthorized access, and misuse
4. Legal Basis for Processing
We process information based on:
- Client consent
- Contractual necessity
- Legal and regulatory obligations
- Legitimate business interests
5. Information Sharing & Disclosure
5.1 No Sale of Data
- Kibrann Financial Services does not sell, rent, or trade personal or financial information.
5.2 Limited Disclosure
We may share information only:
- With government agencies (IRS, state tax authorities) as required by law
- With payroll processors, banks, or software providers strictly to perform Services
- With legal or regulatory authorities when legally compelled
- With client-authorized third parties
All disclosures are limited to what is necessary and lawful.
6. Confidentiality Commitment
We treat all client information as strictly confidential and restrict access to authorized personnel only. Employees and contractors are bound by confidentiality obligations.
7. Data Security Measures
We implement commercially reasonable safeguards including:
- Secure servers and encrypted storage
- Access controls and role-based permissions
- Secure communication protocols
- Regular system monitoring and updates
- Limited access to sensitive data
However, no system is 100% secure, and clients acknowledge inherent risks associated with electronic data transmission.
8. Data Retention
We retain information only as long as necessary to:
- Fulfill service obligations
- Comply with legal and regulatory requirements
- Resolve disputes and enforce agreements
Retention periods may vary based on service type and applicable laws.
9. Client Rights
Depending on applicable law, clients may have the right to:
- Request access to personal information
- Request correction of inaccurate data
- Request deletion of data (subject to legal obligations)
- Withdraw consent where applicable
Requests may be submitted in writing and will be addressed within a reasonable timeframe.
10. Cookies & Tracking Technologies
Our website may use cookies to:
- Improve functionality
- Analyze traffic patterns
- Enhance user experience
You may disable cookies through your browser settings, though some features may be limited.
11. Third-Party Websites
Our website may contain links to third-party sites. We are not responsible for the privacy practices or content of external websites. Users should review third-party privacy policies independently.
12. Children’s Privacy
Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors.
13. International Users
If you access our Services from outside the United States, you acknowledge that your information may be processed and stored in the U.S. under U.S. laws.
14. Limitation of Liability
To the fullest extent permitted by law, Kibrann Financial Services shall not be liable for damages arising from unauthorized access, data breaches beyond reasonable control, or third-party failures.
15. Changes to This Privacy Policy
We reserve the right to modify this Privacy Policy at any time.
- Updates will be posted on our website
- Continued use of Services constitutes acceptance of changes
16. Contact Information
For questions, concerns, or requests related to this Privacy Policy, contact: